Job Description

An MRA Member is looking for...
Office Manager
Waukesha WI

Position Overview

Responsible for overseeing daily office operations which includes administrative tasks facility management and supporting staff and management.

Principal Duties & Responsibilities

General Office

1. Administrative & Operation Duties
a. Act as a central point of contact for employees and external visitors
b. Organize and coordinate office procedures and operations to ensure efficiency
c. Provide administrative support to senior management and other staff
d. Manage office supplies equipment and inventory
e. Handle all incoming and outgoing mail packages and deliveries
i. Open/date stamp (without opening) Confidential and Certified Mail to President CEO and Vice Presidents CFO and distribute to staff
ii. Prepare packages to go out
iii. Take mail/packages to drop-off box at the end of the day
iv. Update FedEx log for delivery dates
v. Review and approve FedEx invoices
f. Schedule meetings appointments and travel arrangements
i. Assist in planning and organization of all employee social and training functions
ii. Assist in obtaining event spaces as required

2. Filing & Office Organization
a. Generate accounting and owner folders for new jobs correspondence & job folders
b. Prepare boxed up completed jobs for pickup to the off-site storage facility
c. Coordinate the ordering of office and shipping supplies as needed

3. Facility Management
a. Ensure the office environment is safe secure and pleasant
b. Maintain overall office maintenance including but not limited to coordination with cleaner and outside property management
c. Calls in for maintenance/repairs on the copiers and plotters as needed

4. Order and inventory company apparel

Insurance Administration

1. Review COIs for accuracy and completeness. Minimum A- rating Size VIII rating for the carrier

2. Waivers for the Workmans Comp (WC) (where allowed by state law) and General Liability (GL) policies with endorsements for additional insured status completed and ongoing operations

3. Update insurance tracking

4. Monitor expiration dates of COIs and follow-up on updates as needed for all projects

5. Follow up on insurance renewals

6. Work closely and communicate with project team to achieve the job duties

Warranty Work Coordinator

1. Manage master warranty log by inputting warranty work descriptions dates identified and completed provided by EVPCO Project Managers and/or Superintendents

2. Send weekly update on warranty status

3. Send 10-month warranty notices and track all updates

The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.

Requirements

Education & Experience:
1.) High School Diploma or equivalent required
2.) 1 to 3 years experience in construction management or administrative assistant

Knowledge & Skills:
1.) Proficient with Microsoft Office Products including but not limited to Excel Outlook and Word
2.) Strong customer service background desired
3.) Detail orientated and the ability to be resourceful and proactive when issues arise

We Make it Easy

Founded in 1901 MRA is a nonprofit employer association that serves more than 4000 employers covering more than one million employees.

As one of the largest employer associations in the nation MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services information education and resources to help build successful workplaces and a powerful workforce.

We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company not an agency recruiter.

Required Experience:

Junior IC

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