Job Description

Description We are looking for an Office Manager / Executive Assistant to support a small investment firm in Walnut Creek, CA. This position plays a critical role in ensuring the seamless day-to-day operations of the office while providing executive-level support to our leadership team. Office Manager / Executive Support Duties: Administrative Operations: Oversee day-to-day office activities, ensuring that all systems and processes run effectively. Supply Management: Order office supplies, business cards, and other essential materials as needed. Catering Coordination: Manage daily catered meals for the office, ensuring quality and timely delivery. Event Coordination: Lead the planning and execution of major company events, such as the annual holiday party and investor conference. Executive Support Scheduling: Manage and coordinate complex calendars for executives, including arranging meetings and appointments. Expense Reporting: Prepare and process expense reports for executives promptly and accurately. Anticipatory Assistance: Proactively anticipate the needs of executives and the broader team, providing solutions before issues arise. Required Skills and Qualifications: Experience: Minimum of 5 years of experience in an administrative, office management, or executive support role. Independent and Proactive: Ability to work independently, take initiative, and identify opportunities to streamline processes or improve workflows. Attention to Detail: Highly organized, detail-oriented, and dedicated to completing tasks efficiently and accurately. Time Management: Proven ability to handle multiple priorities and work well under pressure to meet deadlines. Communication Skills: Exceptional verbal and written communication skills. Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Canva, Mailchimp) and familiarity with scheduling and expense management tools Event Coordination Experience: Experience planning and executing corporate events, such as conferences or parties, is strongly preferred. Must be able to travel a few times a year for conferences. If you are interested in this Office Manager / Executive Assistant role, please submit your resume for immediate consideration. Requirements - Minimum of 5 years of experience in administrative, office management, or executive support roles. - Ability to work independently, demonstrate initiative, and identify opportunities to streamline processes. - Strong attention to detail with exceptional organizational skills. - Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment. - Excellent verbal and written communication skills. - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with tools like Canva and Mailchimp. - Experience in event coordination, including planning and executing corporate events. - Willingness to travel occasionally for conferences and business events. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, Work at office, Immediate start,

Similar Jobs