Job Description
Position : Virtual Assistant (Bookkeeping/Accounting Focus)
Working Hours: US Business Hours
Hiring Company: We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.
About the Role: We are looking for a General Virtual Assistant (VA) with a strong background in bookkeeping and accounting . This role requires a highly organized individual who can manage administrative tasks while handling financial records, invoices, and reports. If you have experience with accounting software, AI tools, and project management platforms , this role is perfect for you!
Key Responsibilities:
Bookkeeping & Accounting (50%)
- Manage and record financial transactions
- Process invoices, receipts, and payments
- Reconcile bank statements and financial records
- Prepare financial reports and summaries
- Assist with tax preparation and compliance (if needed)
- Maintain accurate bookkeeping records in QuickBooks, Xero, or similar software
- Handle accounts payable and receivable
- Compile financial reports and present them to the Finance Director & CEO
- Assist with knowledge base data management
- Compile sales tax returns and submit
- Work with the Finance Director to complete state, local, and corporate payments
General VA Tasks (50%)
Manage emails and correspondence
Organize and update files, spreadsheets, and databases
Assist with administrative tasks like scheduling and calendar management (Google Calendar, Calendly)
Support project management tasks using Asana, Trello, or ClickUp
Follow-ups via email, chat, and/or phone
Conduct online research and data entry tasks
Communicate with vendors, clients, and team members as needed
Requirements
What You Bring to The Table:
- 1+ years of experience as a Virtual Assistant , with a focus on bookkeeping/accounting
- Experience using accounting software (QuickBooks, Xero, Wave, FreshBooks, etc.)
- Working knowledge of ChatGPT and familiarity with Claude AI, Gemini, Canva AI, etc.
- Experience managing project management tools like Asana, Trello, or ClickUp
- Excellent English communication skills (written and verbal)
- At least 2 years of remote work experience
- Strong attention to detail and organizational skills
- Ability to handle confidential financial information securely
- Tech-savvy and comfortable using productivity software (Google Suite, Microsoft Office, Slack, etc.
Nice-to-Have Skills:
- Experience with payroll processing
- Knowledge of tax regulations and compliance (depending on the country)
- Ability to analyze financial data and suggest process improvements
Qualifications Required: (* are required)
* Remote work ready:
stable high-speed internet with backup
computer (laptop or desktop) with recommended quad-core CPU 2.5hgz+, RAM 8GB+, and dual monitor
headset, mic, and webcam for meetings
focused workspace.
* Fluent in conversational English written and verbal.
Ideally, at least 1 year of work-from-home experience
Benefits
What we offer:
- Salary rate is up to $6/hr based on experience
- Pandemic-proof job
- Paid Time Offs
- HMO coverage up to $50/Month
- Since you will be working from home, you get to save a lot of time and money.
- Company & team events - Virtual and Offline
What we don't offer:
- All government-mandated benefits (SSS, PAGIBIG, PHILHEALTH). Our team pays them voluntarily.
- Company Equipment - You must already have or buy or upgrade your current one to meet our minimum requirements.
Notes:
- _ For the best application experience, we recommend using MS Edge _as your browser. This ensures optimal performance and minimizes any potential submission issues.
- Select any of the locations listed below. We're a fully remote company, so selecting any location from the list doesn't affect your application.
- _ Be sure to monitor your email's "Spam / Junk folder" so you do not miss any emails from us. _
- _ Please provide an active __ mobile phone # (any Network, must have Viber _ but not a landline #) so we can contact you via text or call if needed.
Job Tags
Remote job, Work experience placement, Local area,